Affinity Sutton Group
After a comprehensive and advanced selection process, the Group implemented Capita IBS Procure to Pay (P2P) system.
Our comprehensive e-Procurement solution covers the entire Purchase-to-Pay cycle and helps to replace manual, ineffective and error-prone processes.
The Integra P2P solution provides a comprehensive purchasing and invoice management function for the diverse needs of requisitioners, buyers and finance users, removing paper-based processes and supporting mobile ways of working. It offers complete purchasing control, from catalogue and contract management through to spend analysis per category, supplier or department. Incorporating Optical Character Recognition (OCR) technology saves valuable input time and speeds up the authorisation processes through automatic invoice matching.
Requistioning and Ordering
Integra includes multiple data entry options to create the initial request for goods or services, dependant on the users requirement. Easy-to-use “Shopping Basket“ requisitioning enables users to simply search for and select the goods that they wish to buy from a defined list of products or categories, without the need to identify any other information, such as general ledger code or supplier. This is a very straightforward concept similar to standard internet shopping style web sites, and most importantly, easily understood by even the most occasional of computer users. Online authorisation hierarchies ensure all orders outside of predefined tolerances are subject to control checks to ensure budgetary and technical sign-off.
Approvals on the go
The Integra Mobile interface allows users to access their financial data anytime, anywhere thus keeping up with the fastpaced business world around them. With ‘Approvals on the go’ requisitions, orders and invoices can be reviewed and approved on a mobile device. All access and security is controlled via the core application and any actions are immediately synchronised with the full Integra installation.
Integra Purchase-to-Pay Analytics Pack
The Purchase-to-Pay Analytics Pack empowers users to manage and monitor their entire procurement operation. Advanced analytics tools help to track exceptions to the process and highlight potential efficiency savings. Highly visual dashboards not only ensure management teams will get an instant view of all purchasing activity but are also able to pro-actively manage their organisation’s procurement savings plan.